When does the Event Manager need my final numbers?
1 month from the wedding date
When do I finalise my menu?
1 month from the wedding date, after you have attended your menu tasting. The menu tasting is held approximately 2 months prior to your wedding date. This is held midweek,in the evening and you will taste the current menu & beverage on offer along with 6-8
other couples.
When do guest dietary requirements need to be finalised?
1 month from the wedding date.
What choices are there for kids meals?
Kids meals are $40 per person.
You can choose from either fish & chips or cheeseburger & chips. All kids meals come with an ice-cream for dessert and soft drinks.
How many crew meals do you need for your suppliers?
Crew meals are $40 per person (this does not include Audley Dance Hall Staff)
We supply your crew e.g band, photographer or Dj with a main meal & an one alcoholic or soft drink which is served downstair in the cafe.
Crew are served after all your guests receive their main meals
Are crew included in your beverage package?
Crew are not served alcohol during the event as they are working for you. However if you wish to supply a bar tab for them, this can be arranged.
National Parks entry fee
Would you like to provide parking passes for your guests or prefer they
purchase them as required?
Cars are $12 per vehicle or $4.4 per person entering via a bus or coach
When does my final invoice need to be paid?
1 month from the wedding date
Do you have a floor plan?
Please let the event manager know your preferred room layout and we can provide a scale version that will assist your florist/stylist & event planning.
How many people per table?
6-8 depending on layout, round tables seat up to 10 guests.
Note: bridal table over 8 becomes quite long, as it is generally single sided.
Have you done your seating plan?
The easiest way to do this is to draw up an excel spread sheet and match this to your table lay out.
On this you can also label any dietary requirements & kids meals.
Please send a copy of this to the events manager
Lighting
Fairy or festoon lighting is available at a cost of $450
What is the size of the fireplace mantel ledge?
2.5m long & 35cm wide
What is the size of the vintage wooden table?
2m long & 1m wide
Have you thought about your event run sheet?
How many speeches? Before entree, main, dessert? All at once or spread out?
Generally 6 speeches @ 5 minutes each = 1/2 hour. If each speech goes over by 5 minutes it adds 30 minutes to the allocated time, which usually means less dancing time. Let your friends & family know your planned speech timing. Work with your event manager on the run sheet as they will work with your MC to ensure your planned timings are followed as closely as possible.
Can we have a gap between post ceremony concluding & reception beginning?
No, all aspects of the event flow on from each other, for example
Ceremony 3:30pm-4pm
Post ceremony 4pm-5pm
Reception 5pm-10pm
Due to our unique location having gaps between any part of your event is not possible. We tailor start times to each individual client depending on clients requests and time of year.
Can we BYO spirits?
No. If you would like spirits to be available this has to be pre arranged before the event. Spirits will not be available unless prior arrangements are made. Spirits can be served from 9pm onwards and they are charged to a client approved bar tab or guests can purchase at a cash bar.
Reception extension
1 hour reception extension $350 + client approved bar tab
If you extend the reception more than 1 hour, more food is required to be served
(approximately $9-$15 per person)
Ceremony set up
Would you like wooden bench seats or white Americana chairs?
Will you be using the arch?
Does your florist need access to the arch? This is usually set up at 12pm.
Do you need a portable PA system?
We have a portable PA system with microphone available for ceremonies, if your celebrant requires @ $150 including setup & pack down. This can also be used for gentle background music post ceremony.
Can we do a sparkler send off?
Sparkler send offs are not permitted at Audley Dance Hall
Are you styling your own wedding? Some things to note;
- How much time have you given yourself to style the room? This can often take longer than anticipated
- Do you have any helpers?
- All styling must be completed 2 hours prior to reception start time
- If you are styling the ceremony site it is the clients responsibility to take all styling items to and from the ceremony location
- Have you allocated someone to remove your styling items? Items must be
removed at the conclusion of the event or by 10am the following day - Audley Dance Hall is a heritage listed building & to ensure no damage to the building no, blu tac, nails, pins, gaffa tape or tags can be used to secure items to the walls. If you would like to hang something please ask the event manager and they can provide advice.
Can we have candles?
Candles must be in a vessel to ensure no wax damage to the tables or fireplace. If wax goes on the tables or mantle all candles will be stripped from the tables during the event.
Do you have a stylist?
Please get your stylist to call & speak with the events manager in the lead up to your wedding. This will ensure the vision you have will be delivered & you won’t be disappointed.
Supplier Bump In & Out Conditions
Access is guaranteed from 7am on the day of the wedding.
All styling must be completed 2 hours prior to reception start time.
Bands & Djs must have sound check completed 1 hour prior to reception start time. All equipment brought in by a supplier must be removed on the day of the event.
We have limited storage space, so all supplier boxes & musical cases etc must be stored by the supplier during your event.
Any styling items used at the ceremony location must be removed at the conclusion of the ceremony. Audley Dance Hall is not liable for any equipment left behind by a supplier. Suppliers are expected to leave the space as they found it, removing all rubbish. No gaffa tape can be applied to the Dance Hall floor without approval from the Event Manager.
Please note: If wet weather you will need to be bumped in at least half an hour prior to ceremony start time.
Information for your Dj/Band
As there is no telephone reception at Audley your Dj/Band should have any music you require downloaded prior to arriving at the venue. There is a free wifi network that they can utilise but this is not reliable as it drops in & out when user capacity is reached. It is not suitable for streaming or downloading music.
Access to the private network will not be given to Dj/Bands.
If your bands contract includes alcohol consumption, please advise prior to the event as a bar tab will be run for them and then invoiced to the client
In house PA system
The Dance Hall is equipped with a wireless microphone for your speeches.
There is not the facilities to plug in an iPod for dancing music, you will need to bring in a band, DJ, or additional speakers for this part of the evening.
Last minute equipment
Unfortunately we do not lend out power cords, extension cords, laptop adaptors, AUX cables etc
Information for your florist
Similar to above, however also worth noting that having the beauty of the National Park for your ceremony also brings some responsibilities. No noxious weeds can be brought into the park. For example pampus grass, as it may be confiscated. No rose petals or rice may be thrown during the ceremony, though Geralton Wax flowers are of Eco Confetti
are good native alternatives.
If you are doing a ceiling installation please call to speak with the events manager. They must be taken down at the conclusion of the event by the florist.
If you would like Audley Dance Hall staff to dismantle a ceiling installation, the dismantling fee is $300-$600 depending on how many wires have been used
Information for you photographer
All commercial filming and photography (including small-scale activities) on park require NPWS consent. All the relevant information is on NPWS filming/photography webpage: http://www.environment.nsw.gov.au/commercial/FormPhotography.htm Use of Drones are not permitted in the Royal National Park
Do the gates to the main car park close?
The sign on the gate states that the car park closes at 8:30pm. When there is an event being held in the Dance Hall the gates to the main car park will remain open. Pas this information to your MC who can announce it to your guests.
Can you order a taxi on the night?
Please advise your guests to pre order taxi’s if they know they will need one to exit the park at the conclusion of the event. Ordering a taxi on the evening can take up to 30 minutes to arrive
Please pass on your event managers details if any of your suppliers have any further questions.
We are here to help your day run smooth & ensure you & your guests have a wonderfull time celebrating your wedding day.
