When does the Event Manager need my final numbers?
1 month from the wedding date
When do I finalise my menu?
1 month from the wedding date, after you have attended your menu tasting. The menu tasting is held approximately 2 months prior to your wedding date. This is held midweek,in the evening and you will taste the current menu & beverage on offer along with 6-8
other couples.
When do guest dietary requirements need to be finalised?
1 month from the wedding date.
What choices are there for kids meals?
Kids meals are $50 per person.
You can choose from either fish & chips or cheeseburger & chips. All kids meals come with an ice-cream for dessert and soft drinks.
How many crew meals do you need for your suppliers?
Crew meals are $50 per person (this does not include Audley Dance Hall Staff)
We supply your crew e.g band, photographer or Dj with a main meal & an one alcoholic or soft drink which is served downstairs in the cafe.
Crew are served after all your guests receive their main meals
Are crew included in your beverage package?
Crew are not served alcohol during the event as they are working for you. However if you wish to supply a bar tab for them, this can be arranged.
National Parks entry fee
Would you like to provide parking passes for your guests or prefer they
purchase them as required?
Cars are $12 per vehicle or $4.4 per person entering via a bus or coach
When does my final invoice need to be paid?
1 month from the wedding date
Do you have a floor plan?
Please let the event manager know your preferred room layout and we can provide a scale version that will assist your florist/stylist & event planning.
How many people per table?
6-8 depending on layout, round tables seat up to 10 guests.
Note: bridal table over 8 becomes quite long, as it is generally single sided.
Have you done your seating plan?
The easiest way to do this is to draw up an excel spread sheet and match this to your table lay out.
On this you can also label any dietary requirements & kids meals.
Please send a copy of this to the events manager
Lighting
Fairy or festoon lighting is available at a cost of $600
What is the size of the fireplace mantel ledge?
2.5m long & 35cm wide
What is the size of the vintage wooden table?
2m long & 1m wide
Have you thought about your event run sheet?
How many speeches? Before entree, main, dessert? All at once or spread out?
Generally 6 speeches @ 5 minutes each = 1/2 hour. If each speech goes over by 5 minutes it adds 30 minutes to the allocated time, which usually means less dancing time. Let your friends & family know your planned speech timing. Work with your event manager on the run sheet as they will work with your MC to ensure your planned timings are followed as closely as possible.
Can we have a gap between post ceremony concluding & reception beginning?
No, all aspects of the event flow on from each other, for example
Ceremony 3:30pm-4pm
Post ceremony 4pm-5pm
Reception 5pm-10pm
Due to our unique location having gaps between any part of your event is not possible. We tailor start times to each individual client depending on clients requests and time of year.
Can we BYO spirits?
No. If you would like spirits to be available this has to be pre arranged before the event. Spirits will not be available unless prior arrangements are made. Spirits can be served from 9pm onwards and they are charged to a client approved bar tab or guests can purchase at a cash bar.
Reception extension
1 hour reception extension $600 + client approved bar tab
If you extend the reception more than 1 hour, more food is required to be served
(approximately $17-$22 per person)
The sign on the gate states that the car park closes at 8:30pm. When there is an event being held in the Dance Hall the gates to the main car park will remain open. Pass this information to your MC who can announce it to your guests.
Can you order a taxi on the night?
Please advise your guests to pre order taxi’s if they know they will need one to exit the park at the conclusion of the event. Ordering a taxi on the evening can take up to 30 minutes to arrive
Please pass on your event managers details if any of your suppliers have any further questions.
We are here to help your day run smooth & ensure you & your guests have a wonderfull time celebrating your wedding day.
